Step One of Three: Review the Rules

Somerset Clubhouse Rental Rules

Usage and Eligibility

• Renters must be 21 years old to book the clubhouse.
• No unsupervised children are permitted to use the clubhouse.
• The presence of a Somerset Homeowner’s Association (SHOA) member is required for the duration of the function.
• Commercial use of the clubhouse is not allowed.

Maximum Capacity

• The clubhouse can safely hold a maximum of 60 people for a buffet-style event and a maximum of 40 guests for a sit-down event. These capacity numbers are a safety requirement in accordance with the Cobb County Fire Code.

Cleaning and Check-Out Procedures

Anyone using the clubhouse for any function will clean the facility thoroughly. At the end of the event, the renter must:

• Wipe down all surfaces.
• Sweep and mop floors; vacuum carpeted areas
• Ensure bathroom is clean and wiped down
• Place all furniture and décor back to their original location
• Clean your event items out the refrigerator
• Wipe down appliances, countertops, and sink in the kitchen
• Clean any SHOA dishes or utensils, run dishwasher if needed
• Lock all doors to the patio/pool area
• Leave thermostat at the temperature it was when you arrived
• Empty trash, and place in the designated trashcans near the bridge
• Check that the front door clicks locked behind you when you leave
• Return the key to the clubhouse chairperson promptly

Facilities Rules

• No smoking is permitted inside the building.
• No decorations should be used that will damage any painted surface.
• No glass on the pool deck.

Permitted Event Hours, Parking, and Noise Levels

There are many homes adjacent to the clubhouse, please be respectful of this:

• Guests should leave and lock the clubhouse by 11:00 p.m. on weekdays and 12:00 a.m. on weekends.
• No loud music is permitted after 11:00 p.m. per the Cobb County Code of Ordinances (Article VII.-Noise, Sec. 50-257, No. 2).
• Parking cars on both sides of the street is not allowed.
• Do not loiter in the parking lot. When the event is over, please leave the premises.

Step Two of Three: Review the Rental Process

Somerset Clubhouse Rental Process

The Somerset Clubhouse is available for use by SHOA members whose dues are current.

The clubhouse can be rented to non-member residents or outside groups if they are sponsored by a SHOA member. Non-member Somerset residents/outside groups are required to list their SHOA member sponsor on the application form.

Follow these steps to book the clubhouse:

• Check current clubhouse availability on the calendar
• Complete the online clubhouse rental form
• Drop off the $250 deposit check and usage fee per the clubhouse chair’s instructions
clubhouse chair will confirm the booking
• Arrange to obtain the key with the clubhouse chair
• Return the completed  checklist  with the key to the clubhouse chair

Overview of the Rental Process

Deposit and Rental Checks

When the Clubhouse Chairperson confirms the booking, the renter will submit separate checks for the usage fee and deposit.

Checks should be made payable to SHOA prior to renting the clubhouse.

Clubhouse Keys

The renter is responsible for arranging to obtain keys from the clubhouse chairperson. The renter must return the keys to the clubhouse chairperson immediately after the event.

A $25 late fee will be deducted from the deposit if the clubhouse keys are not promptly returned to the clubhouse chairperson.

Post-Event Inspection

A clubhouse committee member will inspect the clubhouse after the key is returned. If it has been properly cleaned, and there is no damage, the deposit check will be returned.

If there is damage that needs repair or additional cleaning is required, the deposit will be assessed as follows:

• If damages or additional cleaning are less than the damage deposit, the final charges will be deducted from the the deposit, and the balance will be returned to the renter.
• If damages or additional cleaning exceed the damage deposit, the renter is responsible for paying the balance due when notified of the final charges.